The Graduate Student Progress Tracking System

Grad students, faculty, and the department are all on the same page

(We mean our Student Progress View page)

                                                          Prograds Student Progress Page

you'll probably want to pronounce 'Prograds' as 'Progress'

I built Prograds after 20 years of supervising grad students. I was frustrated with the inefficiencies in department record-keeping, poor communication with students, and even worse communication with my colleagues about grad student progress.

I always thought our students could progress better if we had a single source of up-to-date information about each student, available anytime, anywhere to all of the key people.

- Fred Cutler, political Science, University of British Columbia

It's 2021.
Are we really still tracking grad students with spreadsheets, emails, and annual forms?

Shouldn't administrators and faculty be able to pull up a dashboard to see where students are in the program? What they're working on, what milestones are due or overdue, what courses they're taking, what financial package they have, whether they've taken their exams, who's on the committee.

Shouldn't everyone just get email reminders
when milestones, requirements, funding, and reference letters are due?

You probably do annual reviews with some kind of form.
That's from a time before Prograds, when you didn't have information at your fingertips.

Here's what Prograds will do for you... 

Faculty Dashboard

Student Progress Page

For Faculty Members

A dashboard of all your students with their latest milestones and what they're working on currently. Plus a feed of all your students' events.

Then click into each student's page to see: 

  • what they're working on now and next
  • their milestones and requirements: upcoming, due, overdue...
  • their courses
  • their funding
  • their TA and Research Assistant employment
  • the letters you need to write and the ones you've written for them
  • the other members of the committee
  • events like conferences, leaves of absence, publications, internships, etc.
  • links to their work

One central record for each student. Avoid the confusion of each faculty member having their own separate notes on the student's progress.

No more long, confusing email threads among all members of the committee.

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For the Department

You'll have easy, accurate access to all the things you currently keep track of on spreadsheets and buried in emails.  You'll be able to set reminders for faculty and staff and students. Automatic reports showing students about to miss milestone deadlines. Reports of TA assignments and financial support. 

This is a big part of the work of the department. You need a cloud application that's built for how departments manage grad student progress, not just for the formal record-keeping required by the Graduate School.

For Students

You can rest easy that your supervisor and committee know what you're up to. Prograds will send them (and you!) reminders when deadlines are coming up. When you meet with your supervisor and committee, they can have your Student Page up and you can start without a long update.

Plus, you won't have to co-ordinate multiple emails from members of your committee and integrate the latest comments from files with titles like "JY Diss Chap 4 MR comments Feb 4".  When you have a draft ready, you paste in the cloud link and your committee gets a notification automatically. 

Say goodbye to those befuddled emails from your committee about whether you're TA-ing, when you're coming back from field work, what lab you're a member of, whether you have financial support for next year, and so on.  They can find out easily all by themselves!

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A video tour from the Prograds founder

Prograds has just been released.  Almost no-one knows about it, except you.  It'd be so nice if you'd share this page with faculty and grad students at other schools.

We've just launched Prograds.
Please help by telling us what you need.

email us at
or fill out this form to let us know what you need