Faster. Better.

Stay on track. Better communication. Better supervision. 

Grad students need an app built for their journey. 

Why do annual reviews? In Prograds, everyone can view and input information, plus get reminders, in real time.

It's like an electronic medical record for graduate progress.

Student Progress Page

     Student Page       click image to enlarge

Faculty Dashboard

Faculty Dashboard

I built Prograds after 20 years of supervising grad students. 

I was frustrated with the inefficiencies in department record-keeping and fractured communication with students and my colleagues about students' progress. 

I was sure that our students could progress more smoothly if we had a single source of up-to-date information about each student, available online to all of the key people, especially the students themselves. I know program staff and suprvisors struggle with reminding the students about milestones and requirements coming due -- so why not have automatic email reminders?

There wasn't anything out there, so a faculty member had to build it.

- Fred Cutler, political Science, UBC-Vancouver

Are we really still tracking grad students with shared spreadsheets, emails, annual forms, and annual meetings?

Administrators, faculty, and students should be able to see the student's progress page...

  • what they're working on 
  • what milestones or requirements are due soon or overdue
  • what courses they've taken
  • what financial package they have
  • what teaching they're doing
  • whether they've taken their exams
  • who's on the committee

Everyone should just get email reminders when milestones, requirements, funding, and reference letters are due. Right?

Here's a quick video tour from the Prograds founder

Prograds makes the journey easier for students, faculty, and administrators

Faculty Dashboard

For Faculty Members

A dashboard of all your students with their latest milestones and what they're working on currently. Plus a feed of all your students' events.

One central record for each student. You don't have to ask the student or administrators for the information you need to help the student progress. That makes it much easier to write reference letters!

The feature I like best as a supervisor is the "Working On" area. A quick scroll through it and I'm totally up to speed before I meet a student.

Admin View

For the Department

Easy access to all the things you currently keep track of in shared spreadsheets or an old database program.

Automatic reminders for students.
Find students about to miss milestone deadlines.
A roll-up of TA and RA assignments and financial support.
Send emails to any filtered subset of students
An editable, exportable summary table of all your students' milestones and requirements and funding.

You define your programs' stages, milestones, and requirements with ideal dates and deadline dates that flow to students based on their program entry date. Magic!

Departments need a cloud application that's built for how departments help grad student progress and track their progress, not just for the formal record-keeping required by the Graduate School.

If you're an administrator, check out our Prograds Setup Guide.

For Students

Rest easy that your supervisor and committee know what you're up to. When you meet with them, they'll have your Student Page up so you can start without a long update. Then put meeting notes in Prograds as an Event so nothing gets lost.

You see what your faculty see on your progress page. And YOU get to input data: completion of milestones and requirements, events like conferences and publications, and you indicate what you're working on.

Say goodbye to those befuddled emails from your committee about whether you're TA-ing, when you're coming back from field work, what lab you're a member of, whether you have financial support for next year, and so on.  They can find out easily all by themselves!

Student Page

Prograds has just been released.  If you're a student, check out our referral program pinned at the top of our Twitter account.

We've just launched. 
Please help by telling us what you need.

Email us at or fill out this form to let us know what you need a grad progress system to do.