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Grad Student

Grad students need an app built for their journey.  

Smoother progress with less stress.
Better communication. Better supervision.

And program staff need help too. They're the only people on campus without software built for what they do. Until now.

Think of the foundation for graduate student progress as a triangle: Student - Faculty - Program

Prograds is built to help keep the sides of the triangle connected

Prograds Users

Prograds is for students and faculty first

Yes, it'll make tracking students and their funding much more efficient and reliable.

But first and foremost we built Prograds for students and their advisors. 
Our mission is to help students finish their degree just a little bit sooner and with less stress.

Administrators, faculty, and students should be able to clearly see the student's pathway...

  • what milestones or requirements are due soon or overdue
  • what they're working on 
  • what courses they've taken
  • a clear funding timeline
  • what teaching they're doing
  • whether they've taken their exams
  • who's on the committee

Students get a monthly email with their upcoming and overdue milestones and requirements.

Milestones and requirements have two dates: ideal dates and deadline dates. That way, students get a nudge about the ideal date and hopefully they never have to get a reminder about the final deadline date.

Prograds makes the journey easier


Right now, information about your progress is hidden away in the program office, and it's probably up to date, but it would be nice if you could check it! Prograds lets you clearly see and take control of your path through the degree. 

Prograds is built mostly for students. That's why the top part of the student progress page lets you document what you're working on. YOU get to input data: completion of milestones and requirements, plus events like conferences and publications. You can sleep easier knowing that your advisors are up to speed on your progress.

When you meet with faculty, they'll have your Student Progress Page up so you can start without a long update. You can put meeting notes in Prograds as an Event so nothing gets lost.

Faculty Dashboard


A simple dashboard of all your students with their latest milestones and what they're working on currently. Click through to each student's Progress Page.

No more annoying requests to the student or administrators for the information you need to help the student. And this makes it so much easier to write reference letters!

The best feature for supervisors and committee members is the student's "Working On" area. A quick left-to-right chronological scroll through and you're totally up to date before you meet a student.

Admin View

The Program

Easy access to all the things you currently keep track of in shared spreadsheets or an old database.

  • Automatic reminders for students about the timing of requirements and milestones.
  • Find students about to miss deadlines.
  • A roll-up of TA and RA assignments and financial support.
  • Send email to any filtered subset of students
  • An editable, exportable summary table of all your students' milestones and requirements and funding.
  • A beautiful funding timeline display on each student's profile.
  • Faculty listed with supervisions, committee members, and the year of each of those students
  • Student milestones and requirements have completed, approved, or exempt status with an audit trail for approvals
  • All data is exportable

You define the program's stages, milestones, and requirements with ideal dates and deadline dates that flow to students based on their program entry date. Magic!

Departments need a cloud application that's built for how departments help grad student progress and track their progress, not just for the formal record-keeping required by the Graduate School.

If you're an administrator, you'll learn more from our Prograds Setup Guide.

I designed Prograds after 20 years of supervising grad students. 

I wanted students to have more clarity and more agency as they progress through all the milestones and requirements in their program. 

I was sure that my own department's students could progress more smoothly if we had a single source of up-to-date information about each student, available online to all of the key people, especially the students themselves. I know program staff and faculty advisors struggle with reminding the students about milestones and requirements coming due, so why not have automatic email reminders?

I'm certain Prograds will help you facilitate and track student progress. 

- Fred Cutler, political Science, UBC-Vancouver

Email us at or fill out this form to let us know what you need in a grad student progress system.