The Graduate Student Progress Tracking System

Finally, grad students, faculty, and the department are all on the same page

you'll probably want to pronounce 'Prograds' as 'Progress'

I built Prograds after 20 years of supervising grad students. I was frustrated with the inefficiencies in department record-keeping, poor communication with students, and even worse communication with my colleagues about grad student progress.

I always thought our students could progress better if we had a single source of up-to-date information about each student, available anytime, anywhere to all of the key people.

- Fred Cutler, political Science, University of British Columbia

It's 2021. Are we really still tracking grad students with spreadsheets, emails, and a bunch of paper forms?

Shouldn't administrators and faculty be able to pull up a dashboard to see where students are in the program? What they're working on, what courses they're taking, what financial package they have, whether they've taken their exams, who's on the committee?

Shouldn't everyone just get email reminders
when milestones, requirements, reference letters are due?

You probably do annual reviews with some kind of form.
That's from a time before Prograds, when you didn't have information at your fingertips.

Here's what Prograds will do for you...

Faculty Dashboard

Student Progress Page

For Faculty Members

A dashboard of all your students with their latest milestone and what they're working on currently. Plus a feed of all your students' events and milestones.

Then click into each student's page to see: 

  • what they're working on now and next
  • their milestones and requirements
  • their courses
  • their funding
  • their TA and Research Assistant employment
  • the letters you need to write and the ones you've written for them
  • the other members of the committee
  • events like conferences, leaves of absence, publications, internships, etc.
  • links to their work

One central record for each student. Avoid the confusion of each faculty member having their own separate notes on the student's progress.

No more long, confusing email threads among all members of the committee.

click to enlarge

For the Department

You'll have easy, accurate access to all the things you currently keep track of on spreadsheets and buried in emails.  You'll be able to set reminders for faculty and staff and students. You'll be able to produce reports of TA assignments and financial support. 

This is a big part of the work of the department. You need a cloud application that's built for how departments manage grad student progress, not just for the formal record-keeping required by the Graduate School.

Progress, not bureaucracy.

For Students

Finally, you can depend on your supervisor and committee! You won't need to hestitate to let them know how you're doing and what deadlines are coming up. You'll know that they are 'on the same page'. (Your Prograds page!)

You won't have to co-ordinate multiple emails from members of your committee and integrate the latest comments from files with titles like "JY Diss Chap 4 MR comments Feb 4".  When you have a draft ready, you paste in the cloud link and your committee gets a notification automatically. 

And... you won't have to answer those befuddled emails from your committee about whether you're TA-ing, when you're coming back from field work, what lab you're a member of, whether you have financial support for next year, and so on. They can find out easily all by themselves!

click to enlarge

To get Prograds released faster, please share this page with faculty and grad students at other schools

"Your university hasn't found something like this for your department because central IT people don't see down into departments and notice the day-to-day work that students, faculty, and department staff struggle with."

- Prograds founder Fred Cutler, Associate Professor of Political Science, UBC

We've just launched Prograds.
Please help by telling us what you need.

email us at
or fill out this form to let us know what you need